Frequently Asked Questions
We try to answer every question asked concerning the study and semester program in Bali. However, if you still have open questions, please feel free to contact us below!
Study in Bali during COVID-19
Is there currently available program and can I come?
Yes! there are programs available, and the offshore visa application is now open for eligible persons as an entry permit during the pandemic towards national economic recovery as well as a family reunion, based on the regulation of Minister of Law and Human Rights No. 26 of 2020.
Can I enter Bali during the pandemic?
You can only indirectly enter Bali via Jakarta. You may need to apply for a different visa, which costs starting from 204 Euro. This situation may change in the near future and we will update this information accordingly.
What do I need to prepare to travel to Bali during COVID-19?
Several documents are requested by the government of Bali to be eligible to enter Bali via Ngurah Rai airport:
Per July 2021 all international visitor must provide COVID 19 vaccination certificate
Health insurance or travel insurance to cover any costs arising from medical treatments (or a statement that you will cover it yourself including a bank statement)
Return ticket before your visa expires
Health report including the statement of a negative PCR test that is not older than 2x24 hours
If you fail to show any of these requirements, you will be sent back.
Is it safe to travel to Bali during the pandemic?
As for now, the situation in Bali remains stable. All public spaces are open and rules are applied to limit the spread of COVID-19, such as wearing a mask in all public spaces and comply to physical distancing. We leave it up to each applicant to decide whether they feel in a excellent condition to travel to Bali.
Do I need to go in self-quarantine after having arrived in Indonesia?
No. Per March 2022, all international visitors can directly enter Indonesia via any open international airports without quarantine Please contact us for the most current update on traveling to Bali, Indonesia.
How does the refund policy look like during the pandemic?
If the circumstances will change and it would not be possible to apply for a visa to Indonesia or to enter Indonesia, you will have the following options:
You postpone your participation until the next available program dates and we will hold the tuition fee for you.
We will refund the tuition fee, excluding the administration fee of 50 Euro for administrative expenditures. Please allow us 60 days to refund your tuition fee. If you apply again within the next 1 year, you won't need to pay an administration fee again.
Please note that the refund exceptions as stated above only apply in case traveling is made impossible by higher authorities. In other cases, such as sickness or withdrawal due to personal reasons, doubts, fear etc. our usual terms and conditions apply.
Visa / Entry Permit
Please note, that the visa regulation during COVID-19 varies from the normal procedure. Please contact our coordinator for updated information.
Which visa do I need to study in Bali?
Per January 2022 it has been announced by Udayana university as upskill study program's provider, all participants are to obtained a study permit (visa index 316). See source: Imigrasi Indonesia.
Where can I apply for my Visa?
As per the new immigration regulations, all visa applications are now done online. International students must apply for the 316 index visa This permits short term study, any educational short-long term visit purpose. Udayana university international office and upskill team will have you assisted throughout the visa application process. Contact our program coordinator to find out more about the student permit, how much it costs, and how to apply.
What documents do I need for the visa application?
Valid passport and COVID 19 vaccination certificate. All interns/students/participants are to obtain visa via an appointed independent visa agent based in Bali. Contact our program coordinator to learn more about the process and the visa fee.
How long is the students visa valid for?
The visa is valid for starting from 6 months to 2 years depending on your study program. After entering the country it is valid for 60 days and can be extended up to 4 times for 30 days each time.
Can I work while I’m in Indonesia?
No, it’s is strictly forbidden to do any kind of paid/unpaid work with the social visa that you will hold to participate in the program.
Preparations before the semester
Do I need a valid passport to enter Indonesia?
Yes, to apply for the visa for Indonesia your passport needs to be valid for at least 6 month prior to the ending of your stay in Bali, Indonesia.
Do I need to bring my own laptop?
Yes, although there are some working stations available at the campus, you will need to bring your private laptop to work independently on your research project.
Is there dress code in the university?
Yes, you will need to wear appropriate clothing which covers your legs and shoulders. In addition, you shouldn’t wear sandals. In general, the dress code doesn’t describe specific clothing, but is more about showing respect to the elders and professors.
Where is the best place to stay in Bali?
It is best to simply book a hostel or hotel close to the Jimbaran Campus prior to your arrival. Once you have arrived and settled you can decide where to stay for long-term. We have noted down a small guide about students accommodations in Bali.
Is Bali a safe place to visit?
Do I need to make special medical preparations?
Simply check if your vaccination record is up-to-date. If this is not the case, we kindly recommend you to refresh your vaccinations prior to your semester in Bali. In addition, in case you need to take special medications, please bring them with you along with a medical statement from your doctor.
How can I fund my semester in Bali? (for German students only)
Depending on your home country, there are several forms of financial support for a semester abroad. In the following are listed some options for German students:
- PROMOS – the PROMOS program is a scholarship offered by the German Academic Exchange Service (DAAD). You have to apply via your university’s international office in order to be able to receive this scholarship. (Get more info about the program here or on the website of your university’s international office: https://www.daad.de/hochschulen/programme-weltweit/mobilitaet/promos/de/23661-promos-programm-zur-steigerung-der-mobilitaet-von-studierenden-deutscher-hochschulen/)
- BAföG – Every German student can apply for the BAföG support for a stay abroad, even though they don’t receive any BAföG support in Germany. The requirements for the BAföG abroad are different than the requirements for the BAföG in Germany and therefore even students who are not eligible for the BAföG in Germany can receive a support while being abroad.
Registration & Application Process
Can I apply after the application deadline?
How do I apply?
Can I be certain of being accepted in the semester program or summer course?
Yes, you only need to fulfill the minimum requirements, which in most of our destinations are minimum age of 18 and sufficient English skills. With the semester program or summer course you don’t need to be enrolled at a university.
When will I receive my letter of enrollment from Udayana University?
You will receive your enrollment letter about 5 weeks before the lectures begin.
What does the semester fee cover?
The fee covers the tuition fees, the service fees for excursions and field works, the service and website fee and your contact person while abroad.
For the summer courses the tuition fee also covers accommodation, breakfast, transport to university and other activities.
You can find further information on the respective site of the program your interested in.
When do I have to pay the tuition fee?
keyboard_arrow_down To secure your place for your summer course or semester abroad at the Udayana University you need to pay the registration fee (50 Euro) first.
After you paid your registration fee you can pay your tuition fee for the semester abroad program or summer course via Bank Transfer or PayPal.
The tuition fee invoices will be send to the participants 9 weeks before the program start.
You can find the exact dates of payment notification and payment due date here.
Please avoid any delays in payment to give us enough time to prepare your letter of enrollment for your visa application.
When is the latest date of payment of the tuition fee?
The due date of your tuition fee can be found on your invoice.
How can I pay the tuition fee?
We want to make it as convenient as possible to transfer money across borders. We using Transferwise and Paypal as secure payment methods. Please check the payment instructions and choose one of the bank accounts which is most convenient for you or pay via PayPal’s secure payment server.
What happens after I paid the tuition fee?
After you paid the tuition fee, we will send you an email with the status change and a confirmation of enrollment.
How come the study confirmation is so quick?
The Udayana University has granted us the right to process and accept applications on their behalf. It’s our policy to not keep students waiting, but process the applications quickly and let the students know they have been accepted as soon as possible.
I need a letter of enrollment to get financial aid from my government. What can I do?
Udayana University can prepare a letter of enrollment before the official date of the “enrollment letter send-out” which is usually 5 weeks before the start of the summer courses or semester abroad programs. This enables you to apply for scholarships at your home country or government. Please contact us if you need a enrollment letter earlier then 5 weeks before the start of programs.
When does the semester abroad program starts and when can I fly to Bali?
Please visit our Dates and Deadlines page to find all necessary information about the semester abroad and summer course dates. Due to visa regulations you should not enter Indonesia more than one month before the start of the program.
When does the summer courses start and when can I fly to Bali?
The short term courses start according to the dates you will find here. You can come to Bali/Indonesia as soon as you have received your visa. Please keep in mind that you will have to find your own accommodation before the official start of the program. The accommodation provided will be available for 4 weeks starting from the Saturday before the start of the program.
After your stay in Bali
How long can I stay in Bali after my studies?
The stay permit guidelines in Indonesia are very strict. For this reason we recommend that you ask the embassy officials about possible residency restrictions that may apply to people traveling under student visas.These are the standard student visa regulations in Indonesia:
- Validity: 60 days after arrival
- Extension: can be extended up to 4 times every 30 days
- Costs: 45 Euro
- Cost of extension in Bali: starting from 750.000 IDR
This guideline helps you through the visa application. However, we highly suggest you to re check the information and visit the Indonesian Embassy’s website of your capital or call them directly.
When will I receive my Transcript of Records?
It takes up to 4 months to get the transcript of records from the courses you have taken. The Udayana University is responsible for the transcript of records. We send the transcript of records out as soon as they arrive to our office. Please contact us if, for some reason, you are in a hurry to get your transcript. If you have a new address, please inform us immediately.
More info needed?
If that wasn’t much of a help and your questions are more specific, please, don’t hesitate to contact us!