Frequently Asked Questions
We try to answer every question asked concerning the study and semester program in Bali. However, if you still have open questions, please feel free to contact us below!
Visa / Entry Permit
Please note, that the visa regulation may change from time to time due to any regional or national government's regulations changes Please contact our coordinator for updated information.
Which visa do I need to study in Bali?
Per January 2022 it has been announced by Udayana university as upskill study program's provider, short term study program participants must obtain B211 visa (4 weeks program), semester program participants are to obtain C316 visa. See source: Imigrasi Indonesia.
Where can I apply for my Visa?
Per the new immigration regulations, all visa applications are now able to be completed online. International students must apply for the 316 index visa or B211A visa; this permits short term study and any educational short-long term visit purpose. See visa information here. Udayana University international Office and Upskill team will have you assisted throughout the visa application process. Contact our program coordinator to find out more about the student permit, how much it costs, and how to apply.
What documents do I need for the visa application?
Can I arrive in Bali earlier than my study?
Yes, of course, as soon as your E-visa is issued, you may definitely start traveling to Indonesia! Or may travel to Indonesia and arrive with a visa on arrival (VOA). When your E-visa is done, you may visit the immigration office to settle your visa process in any of the neighboring countries you wish to go to in order to activate your student visa and arrive back in Bali with the eligible visa for your study. Please plan your agenda carefully and accordingly, the visa application process for the semester study program may take up to 6 weeks.
How long is the students visa valid for?
The visa is valid for starting from 6 months to 2 years depending on your study program. After entering the country it is valid for 60 days and can be extended up to 4 times for 30 days each time.
Can I work while I’m in Indonesia?
No, it’s is strictly forbidden to do any kind of paid/unpaid work with the social visa that you will hold to participate in the program.
Preparations before the semester
Do I need a valid passport to enter Indonesia?
Yes, to apply for the visa for Indonesia, your passport needs to be valid for at least 6 months prior to the end of your stay in Bali, Indonesia.
Do I need to bring my own laptop?
Yes, although there are some working stations available at the campus, you will need to bring your private laptop to work independently on your research project.
Is there dress code in the university?
Yes, appropriate clothing that covers your legs and shoulders is mandatory. In addition, you must not wear sandals. In general, the dress code does not describe specific clothing, however, it is more about showing respect to the university, elders and the Professors.
Where is the best place to stay in Bali?
It is best to simply book a hostel or hotel close to the Jimbaran Campus prior to your arrival. Once you have arrived and settled you can decide where to stay for long-term. We have noted down a small guide about students accommodations in Bali.
Is Bali a safe place to visit?
Do I need to make special medical preparations?
Simply check if your vaccination record is up-to-date. If this is not the case, we kindly recommend you to refresh your vaccinations prior to your semester in Bali. In addition, in case you need to take special medications, please bring them with you along with a medical statement from your doctor.
How can I fund my semester in Bali? (for German students only)
Depending on your home country, there are several forms of financial support for a semester abroad. In the following are listed some options for German students:
- PROMOS – the PROMOS program is a scholarship offered by the German Academic Exchange Service (DAAD). You have to apply via your university’s international office in order to be able to receive this scholarship. (Get more info about the program here or on the website of your university’s international office: https://www.daad.de/hochschulen/programme-weltweit/mobilitaet/promos/de/23661-promos-programm-zur-steigerung-der-mobilitaet-von-studierenden-deutscher-hochschulen/)
- BAföG – Every German student can apply for the BAföG support for a stay abroad, even though they don’t receive any BAföG support in Germany. The requirements for the BAföG abroad are different than the requirements for the BAföG in Germany and therefore even students who are not eligible for the BAföG in Germany can receive a support while being abroad.
Registration & Application Process
When is the best time to apply for a semester abroad?
6 months prior to starting date of the course would be the best time to apply for our study program. This gives you plenty of time to plan your arrival on time and to obtain all the required documents on time as well as to arrive earlier in Bali to enjoy the island before your study begins. Speak to our study program coordinator and plan your semester abroad this year.
Can I apply after the application deadline?
How do I apply?
Can I be certain of being accepted in the semester program or summer course?
Yes, you only need to fulfill the minimum requirements, which in most of our destinations are minimum age of 18 and sufficient English skills. With the semester program or summer course you don’t need to be enrolled at a university.
When will I receive my letter of enrollment from Udayana University?
You will receive your enrollment letter about 5 weeks before the lectures begin.
What does the semester fee cover?
The fee covers the tuition fees, the service fees for excursions and field works, the service and website fee and your contact person while abroad.
For the summer courses the tuition fee also covers accommodation, breakfast, transport to university and other activities.
You can find further information on the respective site of the program you are interested in.
When do I have to pay the tuition fee?
To secure your place for your summer course or semester abroad at the Udayana University you need to pay the registration fee (50 Euro).
After you paid your registration fee, you can pay your tuition fee for the semester abroad program or summer course via Bank Transfer or WISE or Paypal
The tuition fee invoices will be send to the participants 9 weeks before the program start.
You can find the exact dates of payment notification and payment due date here.
Please avoid any delays in payment to give us enough time to prepare your letter of enrollment for your visa application.
When is the latest date of payment of the tuition fee?
The due date of your tuition fee can be found on your invoice.
How can I pay the tuition fee?
We want to make it as convenient as possible to transfer money across borders. We use WISE transfer and Paypal as secure payment methods. Please check the payment instructions and choose one of the bank accounts that is most convenient for you or pay via PayPal’s secure payment server.
What happens after I paid the tuition fee?
After you paid the tuition fee, we will send you an email with the status change and a confirmation of enrollment.
How come the study confirmation is so quick?
The Udayana University has granted us the right to process and accept applications on their behalf. It’s our policy to not keep students waiting, but process the applications quickly and let the students know they have been accepted as soon as possible.
I need a letter of enrollment to get financial aid from my government. What can I do?
Udayana University can prepare a letter of enrollment before the official date of the “enrollment letter send-out” which is usually 5 weeks before the start of the summer courses or semester abroad programs. This enables you to apply for scholarships at your home country or government. Please contact us if you need an enrollment letter earlier than 5 weeks before the start of programs.
When does the semester abroad program starts and when can I fly to Bali?
Please visit our Dates and Deadlines page to find all necessary information about the semester abroad and summer course dates. Due to visa regulations, you should not enter Indonesia more than one month prior to the start of the program.
When does the summer courses start and when can I fly to Bali?
The short term courses start according to the dates you will find here. You can come to Bali/Indonesia as soon as you have received your visa. Please keep in mind that you will have to find your own accommodation before the official start of the program. The accommodation provided will be available for 4 weeks starting from the Saturday before the start of the program.
After your stay in Bali
How long can I stay in Bali after my studies?
The stay permit guidelines in Indonesia are strict. For this reason, we recommend that you ask the embassy officials about possible residency restrictions that may apply to people traveling under student visas. These are the standard student visa regulations in Indonesia:
- Validity: 60 days after arrival
- Extension: can be extended up to 4 times every 30 days
- Costs: 45 Euro
- Cost of extension in Bali: starting from 2,700,000 IDR
This guideline may helps you through the visa application. However, we highly suggest you to confirm the information and visit the Indonesian Embassy’s website of your capital, or call them directly.
When will I receive my Transcript of Records?
It takes up to 4 months to get the transcript of records from the courses you have taken. The Udayana University is responsible for the transcript of records. We send the transcript of records out as soon as they arrive to our office. Please contact us if, for some reason, you are in a hurry to get your transcript. If you have a new address, please inform us immediately.
More info needed?
If that wasn’t much of a help and your questions are more specific, please, don’t hesitate to contact us!